Job Description

Job Title : Receptionist   Function : Administrative and Support Education : B.Com Package : 84000 Req Exp. : 1-2 Opening :   1 Location : Mumbai Country : India Description : Job Description Designation          :         Receptionist Location                 :         Mumbai Qualification          :         Undergraduate /  Graduate Experience            :         1 – 2 Yrs. Reporting to          :         Managing Director    RESPONSIBILITIES 1. Provide office support services in order to ensure efficiency and effectiveness within the Hamlet Office   Main Activities ?Receive, direct and relay telephone messages and fax messages ?Direct the First Nations Members and the general public to the appropriate staff             member ?Pick up and deliver the mail ?Open and date stamp all general correspondence Maintain the general filing system and file all correspondence ?Assist in the planning and preparation of meetings, conferences and conference             telephone calls ?Make preparations for Council and committee meetings ?Maintain an adequate inventory of office supplies ?Respond to public inquiries ?Provide word-processing and secretarial support   2. Perform clerical duties in order to maintain Hamlet administration   Main Activities ?Develop and maintain a current and accurate filing system ?Monitor the use of supplies and equipment ?Coordinate the repair and maintenance of office equipment   3. Performs receptionist functions   Main Activities   ?Answer all incoming calls and handle caller’s inquiries whenever possible ?Re-direct calls as appropriate and take adequate messages when required ?Greet, assist and/or direct students, visitors and the general public   4. Support the Executive Director and other staff       Main Activities ?Assist the Executive Director and other staff as requested ?Provide administrative services for the Executive Director   5. Perform other related duties as required   KNOWLEDGE, SKILLS AND ABILITIES   Knowledge ?office administration ?an understanding of relevant legislation, policies and procedures an understanding of the northern cultural and political environment ? Skills ?team building ?analytical and problem solving skills ?decision making skills effective verbal and listening communications skills computer skills including the ability to spreadsheet and word-processing programs at a highly proficient level ?stress management skills ?time management skills   Personal Attributes   ?be honest and trustworthy be respectful ?possess cultural awareness and sensitivity be flexible demonstrate sound work ethics